Delivering Food, Shelter, and Hope to the Poorest of the Poor.

Job Opening: International Development Administrative Assistant

Position Title: International Development Administrative Assistant
Department: Major Donors
Report to: Development Data Services Manager

Educational or Certification Requirements: Bachelor's degree or equivalent work experience

Experience Requirement:
Minimum 3 years administrative experience.

Position Summary:
The International Development Administrative Assistant reports directly to the Development Data Services Manager and is based in our corporate office located in Pompano Beach, FL.

The Administrative Assistant provides superior administrative support and project coordination to the department development teams and to ensure the highly efficient functioning of the department and its related activities. The successful candidate is a detail oriented, self-starter with experience in providing a wide range of administrative and support.

Knowledge, Skills and Abilities Required/Preferred:
  •  • Have a high degree of computer literacy - to include competence in word processing, spreadsheets, databases, file management, e-mail and the internet (e.g. Microsoft Office, and Adobe Acrobat Pro)
  •  • Strong database experience required – Abila NetForum preferred
  •  • Possess the ability to manage and prioritize multiple task simultaneous and problem solve quickly
  •  • Excellent verbal and written communications and editing skills
  •  • Ability to present information concisely and effectively, both verbally and in writing
  •  • Ability to organize and prioritize multiple projects and work with meticulous attention to details and accuracy
  •  • Ability to move a project from concept to completion
  •  • Familiarity with working with sensitive and confidential information
  •  • Ability to work well with team, donors and volunteers
  •  • Personal qualities of integrity, credibility, and a commitment to the organization’s mission

Responsibilities:
  •  • Provide administrative support to Development Data Services Manager
  •  • Responsible for providing professional administrative support to ensure development data department operates in an organized, efficient and professional manner
  •  • Schedule and coordinate meetings, including set-up and preparation of reports, agendas, minutes and presentations
  •  • Assist with special projects, training, new staff onboarding and other general office tasks as well as supporting other administrative assistants as necessary
  •  • Be cross-trained to provide coverage for other colleagues if necessary
  •  • Support the administration of system integrity and quality control by monitoring data entry and database for inaccurate data to eliminate duplicates and inaccuracies
  •  • Partner with Prospect Research Analyst to compose profiles on specific individuals, corporations and foundations regarding financial assets, potential for philanthropic support, areas of interest and other organization affiliations
  •  • Work with Marketing Coordinator to provide current scope of active and upcoming campaign materials to ensure proper interdepartmental coordination and gift designation
  •  • Prepare reports, receipts, letters and other correspondence for donors and other stakeholders
  •  • Take minutes for meetings and share with other stakeholders as needed
  •  • Manage documents and records as assigned
  •  • Assist database management and information retrieval
  •  • Assist with fundraising, database and other management reports as needed
  •  • Assist with the documentation of department processes and protocols
  •  • Assisting with donor database record maintenance including contact information updates, donor preferences and capturing of donor demographics
  •  • Work closely with data team to track the arrival of checks, payments, pledges, special receipting or documentation needs for high touch donor project funding
  •  • Work with development department stakeholders to maintain accuracy of fundable projects list and notify of reservations, fully funded projects etc
  •  • Performs other duties as assigned or requested

ABOUT US:
We are a Christian Humanitarian Aid Agency assisting the poorest of the poor around the world. Please log into our web site at www.crossinternational.org to learn more about organization and to see our daily routine which can be found on our "GOD IS IN OUR OFFICE" section under our "ABOUT US" link on our web site and our organization goals, and our Statement of Beliefs.

HOW TO APPLY
Qualified candidates are encouraged to apply by sending their resume, cover letter, and salary requirements to hr@crossinternational.org. Please include "International Development Administrative Supervisor" in the subject line. Qualified candidates will be contacted by phone and/or email. Assessment, eligibility test and background checks are part of the application process for final candidates for the position.

Cross International

600 SW Third Street, Suite 2201

Pompano Beach, FL 33060

800-391-8545

Cross International is a 501(c)(3)

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